Click to download a printable copy of these Terms and Conditions

Biblins Youth Campsite is owned by Forestry England and managed by The Woodcraft Folk, to benefit children and young people. Woodcraft Folk aims to:

• Support more children and young people to enjoy residential experiences at Biblins
• Provide appropriate information to group leaders, to ensure children and young people have a safe stay at Biblins

Who can stay on site?

Family and Friend groups are welcome to camp  during Herefordshire School Holidays and the Autumn term.

Easter Holidays: April 8th – 24th 2022.

May Half Term: May27th – June 5th 2022

Summer Holidays: from 22nd July we are then open to the end October 2022

Bookings open for family and friends groups on the 1st April 2022. Non Youth Groups will not be able to book the above dates until 1st April 2022

Woodcraft Folk does not accept bookings for stag or hen parties, due to the risk of disturbing other guests and our neighbors.

Guests

Every booking must:

• Name a booking lead, who is 18 years or older.
• List all guests expected on site,
• Provide contact details (address, phone, email) to enable effective communication

At heart we are a tent camping site, although we do allow small camper vans, but please be aware that we do not have hard-standing pitches; electric hook-up or chemical toilet disposal facilities.

How to book?

All bookings will be made via the dedicated on-line Booking System, available via the following link on the Biblins website:-

https://www.biblins.org.uk/family-bookings/ If you encounter any difficulties, please contact us directly by e mail at [email protected].

For Family and Household bookings  payment is required in full at the point of booking.

All information provided to the Woodcraft, for the purposes of making a booking at Biblins, will be treated in accordance with our Privacy Policy.  This can be accessed via the following link:

www.woodcraft.org.uk/privacy

Charges

• Biblins Bell Tent – £35 per night plus the above camper fees
• The Burrow – £150 per night, for up to 19 guests
• Toilets and Showers – Free.
• Firewood – £10 per night / £40 for 4 to 7 nights
• Canoe launch – £2 per boat (see below for more info)*
• Parking – £2 per vehicle per 24 hours

*Canoe Launch Charges – For Campers with their own boats, the charge will be £2.00 per boat, for unlimited launches during residency.  For campers using an external canoe company, the charge will be £2.00 per boat for each activity session.  Activity Providers may also buy an Annual Launch Permit, to cover all launch fees for the season – please enquire by e mail at [email protected] for further details.

Payment

For Family and Household bookings, payment is required, in full, at the point of booking.

Cancellation and Refunds

When a Family requests a cancellation and an alternative date is not booked, within the 2022 season:-

More than two weeks in advance –  a 20% cancellation fee will be charged

Less than two weeks in advance –  a 50% cancellation fee will be charged

Less than 48 hours before 4pm on the day of your booked arrival – the full charge is payable.

Where a cancellation is made, by Biblins Campsite, due to site closure; Coronavirus restrictions; for safety reasons; or other unforeseen circumstances, campers will be offered the opportunity to re-book on alternative dates. If the alternative dates are not acceptable, then a full refund of ALL payments will be made.

In the unlikely event that a Family is required to leave the site, due to unacceptable behaviour, no refunds will be made.

Arrivals and Departures

All groups are requested to adhere to the following arrival and departure times, to ensure a smooth change-over of occupancy on site – especially during busy periods.

• Arrive on site after 4pm, please sign in at the Warden’s Cabin
• The entrance gate is locked each night at 10pm.
• Departure by 11am on the last day of your booked stay.

Day visitors

In order to help maintain social distancing we are not allowing day visitors at this time.

Internet connection

There is no internet connection on site.

Telephone and mobile signal

An emergency land-line phone is located on the exterior wall of the Warden’s cabin, for use by campers, to call the Emergency Services.  Please note that there is no reliable mobile phone signal on site.  Network signal is available at the King Arthur’s Cave car park, at the top of the access track.

Litter and waste

All campers are responsible for their own waste and we ask all guests to leave the site as they found it.

Bins are provided for recycling and general waste.

At Biblins you can recycle paper, cardboard, plastics, metal and glass.

Cleaning during your stay

Woodcraft Folk believes in co-operation and expects all guests to look after the site during their stay.

This includes:

• To maintain social distancing your party will be allocated one of our toilet blocks. Please ensure your party use only these dedicated facilities.
• Please use the hand sanitisers provided.
• Please keep your dedicated facilities clean, we will do a daily deep clean of each block.
• Picking up your litter
• Placing waste in the bins provided (this should be done regularly to prevent animals being attracted to food waste)
• Placing tools in secure boxes

On departure

• Leave no trace
• Return all unused firewood to the wood store
• Clear your allocated toilet block
• Make sure all waste is placed in the bins provided

Campers should leave the site as they found it, ensuring they take all their equipment home with them.

Damages

Biblins and Woodcraft Folk are not responsible for injuries to individuals or damage to their property whilst on site. Please take precautions to ensure that you and your equipment are safe and secure.

We are aware that accidents do happen and, inevitably, Biblins campsite fixtures, fittings and equipment will suffer unintentional damage at the hands of campers.  All damages should be reported to the on-site warden, so that they may be rectified as soon as possible.

Whilst we will not normally charge for accidental damage, we reserve the right to levy a charge to any campers found responsible for damage, caused by misuse or deliberate intent.

Firewood

Groups are welcome to have open fires in the pits and stoves provided. Firewood is available from the Warden’s cabin £10 per night /£40 for 4 to 7 nights.

Please do not forage for wood in the surrounding forest and DO NOT attempt to light any fires within the woods. The forest is a Site of Special Scientific Interest and needs to be protected.

There is a designated area within the woods, where fires and Bushcraft activities may be carried out – please enquire for further details.

Quiet times

Out of respect for other campers and for our neighbours on site, we require that all campers observe the quiet-time between 10pm and 7am.  In addition, we do not permit amplified music at any time.  The on-site warden will remind any campers who are being discourteous of this requirement.

Canoe launch

The Biblins canoe launch is available for use by prior arrangement. All campers using the canoe launch should be under the supervision of an Adult. If you need local recommendations for activity providers, please see the Biblins Web Site.

To help us maintain the track and launch point, we charge £2 per boat to use this facility. See the fees section, above, for more information on launch fees.

River Access

The only permissible access to the River Wye, from Biblins Campsite, is via the Canoe Launch facility. This is for access to the river in boats only and is NOT to be used for swimming. At all other locations the bank and shore of the River are in private ownership and access is NOT permitted.

These restrictions have been applied by the owners of the river-bed and banks and neither the Staff nor the Wardens at Biblins campsite have any authority to overrule them.

Climbing Crag

The climbing crag is not available during 2021.

Access to the site

The local road access to Biblins campsite is narrow and winding, so please drive with care. The local roads are suitable for minibuses, with frequent passing places. The final descent into Biblins is along a Forestry England maintenance road – please drive here with extreme caution, looking out for walkers, wildlife and forestry vehicles. Please close the two barrier gates behind you as you proceed.

The lower barrier will be locked between 10pm and 7.30am. There is to be no vehicular movement on site between these hours. If you arrive back at site outside of these hours please be prepared to park in the lower car park and walk to your tent. The upper barrier is never locked, but must be closed after use.

Parking on site

Biblins encourages lift sharing to reduce traffic on site.

A parking charge of £2 per 24 hours will be levied for each vehicle for the duration of the stay.

Campers are encouraged to park alongside the campsite track, close to their pitch. For the safety of all campers, a 10MPH speed Limit applies whilst driving on site, or on the approach road. Please be vigilant for walkers and wildlife.

There is also an overflow car park at the entrance of the site, near the Bunkhouse and, at busy times, we may ask guests to use this instead of parking cars on site.

When a yellow weather warning is in place, for snow and ice, we ask that all vehicles are parked at the King Arthur’s Cave car park, at the top of the access track, to prevent vehicles becoming stranded on site.

BBQs and cooking on site

Groups are welcome to BBQ on site and should take appropriate fire safety precautions. All BBQs should be raised off the ground. A number of bricks are available at the warden’s cabin to support you to do this.

Fire pits may also be used for open fire cooking.

Smoking

SMOKING IS PROHIBITED on site. This includes all cigarettes, cigars, pipes and e-cigarettes.

A designated smoking area can be agreed with the on site warden.

Drugs, alcohol and intoxicating substances

Biblins Campsite has adopted and will adhere to the Woodcraft Folk’s Drug and Alcohol Policy. For further details, please see:- http://woodcraft.org.uk/resources/drugs-alcohol-tobacco-and-intoxicating-substances-policy

Dogs

Dogs are NOT PERMITTED at Biblins Camp Site. Only registered assistance dogs will be allowed to camp, or stay in any of the buildings at Biblins.

Members of the public are permitted to walk their dogs along the public footpath, through the centre of the site.  All dogs are required to be kept on a lead and their owners are required to pick up after their dogs. Please report any irresponsible dog owners to the on-site warden.

Essential equipment

All campers should bring everything they need for an enjoyable stay.

Please be aware that there is very limited lighting on site, so a Torch is essential.

Please also note that we DO NOT provide Toilet Rolls or Soap in the showers and toilets – so please make sure to bring your own!